Office of Small, Minority &
Women Business Affairs

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Procurement
Compliance​​​​​
Bulletins​

 
 
Upcoming
Compliance Call

​Next compliance call date is TBD

Call 410-697-9605 to be added
to our mailing list
 
Missed the last call?​​
  View the meeting recap here:

Compliance Call Recap
6.06.2024 ​


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mbe directory​ 


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 MBE Reporting Toolkit


​This toolkit contains valuable information to
assist State agencies/departments with
the management and compliance of the
  ​​Minority Business Enterprise (MBE) Program. 
 
To access your agencies data, ​​visit the ANSWERS website. Please note, you must be connected to the VPN for access.

​​Welcome New MBE Liaisons

​Have you recently been named an MBE Liaison and need to know your Next Steps?

  1. ​​Contact one of the MBE Compliance Managers at 410-697-9600 to:
    • Make sure you are listed as the point of contact in our MBE Liaison Directory​
  2. Get familiar with your new liaison duties by watching the Liaison Onboarding Training
  3. Download your ​New MBE Liaison Welcome Packet 

MBE Compliance Manager Contact Info:​

Karen Reyes and Tiara Randolph are the MBE Compliance Managers dedicated to MBE reporting. Each MBE Compliance Manager has been assigned to specific participating agencies, to provide more tailored and hands-on assistance to the MBE Liaisons. Click the link below to view who your designated MBE compliance manager is:

GOSBA Assigned MBE Liaison Template.pdf

Below are our Calendly links to make it easy for you to schedule one-on-one sessions whenever you need guidance or have questions. We look forward to collaborating with you to ensure your success as an MBE liaison. 

Karen Reyes Calendly Link​

Tiara Randolph Calendly Link​

MBE Program Updates:​

In January 2024, the MBE Ombudsman Unit was started.  Per State and Government Articles §9–303.3, the MBE Ombudsman will 

  • Work with prime contractors, MBEs, and state agencies to resolve issues that arise during contract performance
  • Develop policies and guidance to assist agencies in implementing the MBE Program
  • Oversee data collection of documented nonperformance by prime contractors
  • Conduct trainings for procurement officers, Compliance Officers, and MBE liaisons in units of State government on enforcement of the requirements of Title 14, Subtitle 3 of the State Finance and Procurement Article​

​Contact the MBE Ombudsman for assistance or questions
410-697-9605

Upcoming Reminders: 

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​State Agency, Universities & MDOT Reporti​ng Requirements/Resources

MBE Reporting Resources & Guidance

 

Reporting Resources Available

Training Videos Available for each annual reporting template
Select 'MBE Video Training Series' in the dropdown menu to view new training videos that have been added specific to annual reporting templates and backup data requirements. 

MBE Supplemental Reporting Guidance
Reporting tool to assist state procurement units on the necessary data requirements and direct excel cell references for each MBE reporting template.

**NEW** Socioeconomic Data Reporting Guidance
This is a new reporting tool to assist state procurement units in properly identifying reporting exclusions.
 To access the resource click here to download: 

Email MBE Compliance Manager [email protected]​ if you have any questions. 

FY25 MBE Annual Reporting- PAST DUE FOR FY25

 

Please submit the following: 
  1. Annual Report Forms: ​Form 1 & 2, and Outreach Data as EXCEL sheets (1 file) and the signed signature page 
  2. Contracts Inventory Report as EXCEL sheets (1 file) 
  3. Data entry in the Form 3 Web Portal OR a completed Form 3 Data template EXCEL document(Contact GOSBA for technical assistance)
  4. All backup documentation from both FMIS and non-FMIS users as EXCEL sheets
  5. A completed FY2025 Annual Agency MBE Compliance Assessment Report EXCEL workbook and a signed Compliance Report in PDF format (1 file) 
  6. Summary Statement Process: 
    1. After the submission of all required annual report documents and once any requested corrections are complete, GOSBA will send a completed Summary Sheet to the person(s) who submitted the report.
    2. The summary sheet, based on final figures matching your units Form 3 data and Form 1 & 2 reports, must be reviewed, signed, and returned to the designated reports email box within 5 business days.
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All documentation above is mandatory and must be submitted to the [email protected]​​ email box. The 2025 report templates and the 2025 reporting instruction manual are below: ​​
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FY26 Quarterly Reporting - Due on a QTR basis

 

GENERAL QTR REPORTING GUIDANCE:

  • Cumulative Data: Quarterly reports are cumulative, starting from July 1, 2025, through the end date of the quarter being reported.
  • Annual Report: The 4th Quarter Quarterly MBE Report Forms (Form 1 & Form 2) are NOT due. Instead, the full fiscal year data is reported in the Annual Report, which is due 90 days after the fiscal year closes.
  • Q4 Exceptions: The Procurement Activity Report for the full fiscal year and the 4th Quarter Compliance Check-in Survey are both due on October 15, 2026.​

FY26 QUARTER REPORT DUE DATES & SUBMISSION REQUIREMENTS:

​Quarter 1: Due on October 30, 2025 (Data required from July 1, 2025- October 30, 2025)

Quarter 2: Due on January 30, 2026 (Data required from July 1, 2025- December 31, 2025)

Quarter 3: Due on April 30, 2026 (Data required from July 1, 2025- March 31, 2026)

Quarter 4: Due on October 15, 2026 (Data required from July 1, 2025- June 30, 2026)

SUBMISSION TEMPALTES & GOOGLE SURVEY​:

Use the link(s) above to complete the FY26 Quarterly MBE Report requirements. Reports are due no later than 30 days following the quarter being reported, and should contain data from the start of the fiscal year.

 

Reports should be submitted via email in​​ EXCEL FORMAT to: 




FY25 Procurement Forecast-PAST DUE FOR FY25

 

This data, which includes all projected purchases of $50,000 and above for the fiscal year. Keep in mind the forecast is provided to the public and serves as an important too​l for the small, minority, women, and veteran business community. Please give the proper attention to this mandatory report by following the instructions and being thorough with your responses.
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If you have any questions, you may contact Lisa Mitchell Sennaar at  [email protected]

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MBE Video Training Series

MBE Video Training Series- Annual Reporting

 

Annual Reportin​​​​g Videos:

This video series covers each annual reporting template and the backup data requirements for submission. ​

Backup Data Tr​aining:


MBE Annual Report Forms:


MBE Contracts Inventory:


MBE Compliance Assessment:


Form 3 Payment Portal:



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MBE Video Training Series- MBE Forms

 

MBE Forms Att​achment D Training

​This video series covers the Attachment D forms​ which are required to be submitted by bidder/offerors at time of bid and reviewed by the procurement agency and MBE liaison.

MBE Forms Training:

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MBE Live Liaison Training Recordings & Slide Decks

 

Live Liaison Trainings

​Throughout the fiscal year, GOSBA hosts live liaison trainings through google meets. The training recording and slide decks are always made available here:


May 9, 2024- SBR, MBE and VSBE Combined Liaison Training

February 15, 2024- SBR, MBE and VSBE Combined Liaison Training


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SBR reporting toolkit MBE reporting toolkit

 

Resource Links


MBE Program Resources​

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Agency Liaison Survey 1​




Agency Liaison Survey 2​



MBE Participation Attainment Survey Resp​onses


​​MBE Participation Attainment Survey Responses Rev. 2​
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2022 AGENCY MBE PARTICIPATION ATTAINMENT SURVEY


Exhibit 1 Agency Liaison Survey Excel Version
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Office of
Small, Minority &
Women Business Affairs
100 Community Place
Crownsville, MD 21032
410-697-9600
Toll Free: 877-558-0998