Governor's Office of Small, Minority &
Women Business Affairs

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Procurement
Compliance​​​​​
Bulletins​

 
 
Upcoming
Compliance Call

September 17, 2024
Google Meets
10am-12pm

Call 410-697-9605 to be added
to our mailing list
 
Missed the last call?​​
  View the meeting recap here:

Compliance Call Recap
6.06.2024 ​


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 MBE Reporting Toolkit


​This toolkit contains valuable information to
assist State agencies/departments with
the management and compliance of the
  ​​Minority Business Enterprise (MBE) Program.  

​​Welcome New MBE Liaisons

​Have you recently been named an MBE Liaison and need to know your Next Steps?

  1. ​​Contact one of the MBE Compliance Managers at 410-697-9600 to:
    • Make sure you are listed as the point of contact in our MBE Liaison Directory​
  2. Get familiar with your new liaison duties by watching the Liaison Onboarding Training
  3. Download your ​New MBE Liaison Welcome Packet 

MBE Program Updates:


​In January 2024, the MBE Ombudsman Unit was started.  Per State and Government Articles §9–303.3, the MBE Ombudsman will 

  • Work with prime contractors, MBEs, and state agencies to resolve issues that arise during contract performance
  • Develop policies and guidance to assist agencies in implementing the MBE Program
  • Oversee data collection of documented nonperformance by prime contractors
  • Conduct trainings for procurement officers, Compliance Officers, and MBE liaisons in units of State government on enforcement of the requirements of Title 14, Subtitle 3 of the State Finance and Procurement Article​

​Contact the MBE Ombudsman for assistance or questions
410-697-9605

Upcoming Reporting Reminders:

  • MBE Annual Report is due September 30, 2024
  • MBE QTR 1 Report is due October 30, 2024
  • MBE Particpation Attainment Survey is due October 30, 2024 ​


​​​

​State Agency and USM Reporti​ng Requirements & Resources

FY2024 MBE Annual Reporting- Due September 30, 2024

 

Please submit the following: 
  1. Annual Report Forms: ​Form 1 & 2, and Outreach Data as EXCEL sheets (1 file) and the signed signature page 
  2. Contracts Inventory Report as EXCEL sheets (1 file) 
  3. Data entry in the Form 3 Web Portal OR a completed Form 3 Data template EXCEL document(Contact GOSBA for technical assistance)
  4. All backup documentation from both FMIS and non-FMIS users as EXCEL sheets
  5. A completed FY2024 Annual Agency MBE Compliance Assessment Report EXCEL workbook and a signed Compliance Report in PDF format (1 file) 
  6. Summary Statement Process: 
    1. After the submission of all required annual report documents and once any requested corrections are complete, GOSBA will send a completed Summary Sheet to the person(s) who submitted the report.
    2. The summary sheet, based on final figures matching your units Form 3 data and Form 1 & 2 reports, must be reviewed, signed, and returned to the designated reports email box within 5 business days.
​
All documentation above is mandatory and must be submitted to the MBEreports.gosba@maryland.gov​​ email box. The 2024 report templates and the 2024 reporting instruction manual are below: ​​
​​

Annual Reporting Resources Available

**NEW** Training Videos Available for each annual reporting template
Select 'MBE Video Training Series' in the dropdown menu to view new training videos that have been added specific to annual reporting templates and backup data requirements. 

MBE Supplemental Reporting Guidance
Reporting tool to assist state procurement units on the necessary data requirements and direct excel cell references for each MBE reporting template.

**NEW** Socioeconomic Data Reporting Guidance
This is a new reporting tool to assist state procurement units in properly identifying reporting exclusions.
 To access the resource click here to download: 

Email MBE Compliance Manager karen.reyes@maryland.gov​ if you have any questions. 

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​

FY2025 Quarterly Reporting- Due on a QTR basis

 

 Please submit the following: 

  1. Quarterly MBE Report Forms: ​Form 1,  Form 2, and Outreach Data as EXCEL sheets (1 file) 
  2. Quarterly MBE Procurement Activity Report Requirements: Contract Awards, Contract Modifications, and Contract Renewals as EXCEL sheets (1 file) 
  3. Quarterly Compliance Check-In Survey: Please utlize the survey link below to submit the Check-in via Google Forms. Preview the full survey here: PDF MBE Quarterly Compliance Check-In - Google Forms.pdf
All documentation above is mandatory and must be submitted to the MBEreports.gosba@maryland.gov​​ email box. The 2025 report templates are below: ​​

Use the link(s) above to complete the FY25 Quarterly MBE Report requirements. Reports are due no later than 30 days following the quarter being reported, and should contain data from the start of the fiscal year.
 
Reports should be submitted via email in​​
EXCEL FORMAT to: MBEreports.gosba@maryland.gov 
 
Quarterly reports are cumulative. No 4th quarter MBE Report is due. Instead, the full fiscal year is reported in the Annual Report. Data for the Annual Report is submitted 90 days after the close of the fiscal year being reported.  ​​However, the Procurement Activity Report for the full fiscal year and the 4th quarter Compliance Check-in Survey are due on October 15, 2025. 

FY2025 Socioeconomic Strategic Plan-Due June 30, 2024

 

All participating units shall submit a Strategic Plan to GOSBA each fiscal year. This mandatory report is submitted as a Google Form in a consolidated format with distinct MBE, SBR, and VSBE sections. The form uses logic to navigate you through the process. For those agencies that participate in all three programs, a PDF version of the form is provided below so you can coordinate your answers across multiple contributors.

Each agency should only submit one strategic plan. 


Consolidated Strategic Plan FY2025 Google Form Link

Consolidated Strategic Plan FY2025 PDF​

 

   Please remember to answer questions thoroughly and in as much detail as possible.    

For questions, contact:

Karen Reyes

karen.reyes@maryland.gov

410-697-9608


FY2025 Procurement Forecast- PAST DUE FOR FY25

 
This data, which includes all projected purchases of $50,000 and above for the fiscal year. Keep in mind the forecast is provided to the public and serves as an important too​l for the small, minority, women, and veteran business community. Please give the proper attention to this mandatory report by following the instructions and being thorough with your responses.


If you have any questions, you may contact Lisa Mitchell Sennaar at  lisa.sennaar@maryland.gov


MBE Video Training Series- Annual Reporting

 

Annual Reportin​​​​g Videos:

This video series covers each annual reporting template and the backup data requirements for submission. ​

Backup Data Tr​aining:


MBE Annual Report Forms:


MBE Contracts Inventory:


MBE Compliance Assessment:


Form 3 Payment Portal:



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MBE Video Training Series- Quarterly Reporting

 
**COMING SOON**

MBE Video Training Series- MBE Forms

 

MBE Forms Att​achment D Training

​This video series covers the Attachment D forms​ which are required to be submitted by bidder/offerors at time of bid and reviewed by the procurement agency and MBE liaison.

MBE Forms Training:


MBE Live Liaison Training Recordings & Slide Decks

 

Live Liaison Trainings

​Throughout the fiscal year, GOSBA hosts live liaison trainings through google meets. The training recording and slide decks are always made available here:


May 9, 2024- SBR, MBE and VSBE Combined Liaison Training

February 15, 2024- SBR, MBE and VSBE Combined Liaison Training







​​Public School Construction Reporti​ng Requirements & Resources

FY24 LEA MBE Annual Reporting Requirements- Due to IAC by September 13, 2024

 
Please submit the following: 
  1. Annual Report Forms: ​Form 1 & 2  in (1 EXCEL file)
  2.  Data entry in the Form 3 Web Portal (Contact GOSBA for technical assistance) (Online portal submission)
  3. All backup data documentation in EXCEL format
  4. A completed FY2024 Annual Agency MBE Compliance Assessment Report  (1 EXCEL file and a signed Compliance Report in PDF format) 

All documentation above is mandatory and must be submitted to directly to the IAC email box: iac.pscp@maryland.gov
​​​ email box. 
The 2024 report templates and the 2024 reporting instruction manual are below: ​​
​​

*Quarterly reporting resources coming soon*


FY25 LEA MBE Quarterly Reporting Requirements

 

Please submit the following: 

  1. Quarterly MBE Report Forms: ​Form 1 and Form 2 as EXCEL sheets (1 file) 
All documentation above is mandatory and must be submitted to the iac.pscp@maryland.gov email box. The 2025 report template is below: ​​

 
Reports should be submitted via email in​​
EXCEL FORMAT to: iac.pscp@maryland.gov
 
Quarterly reports are cumulative. No 4th quarter MBE Report is due. Instead, the full fiscal year is reported in the Annual Report. Data for the Annual Report is submitted 90 days after the close of the fiscal year being reported.  
​

MBE Video Training Series-Annual Reporting

 

Annual Reportin​​​​g Videos:

This video series covers each annual reporting template and the backup data requirements for submission. ​

Backup Data​ Tr​aining:

MBE Annual Report Forms:

NOTE: This video will cover an "Outreach" Section tab which is not included in the LEA Form 1 and 2 template. Disregard this portion of the training.

MBE Compliance Assessment:


Form 3 Payment Portal:


​​

SBR reporting toolkit MBE reporting toolkit

 

Resource Links


MBE Program Resources​

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​​​​​​​​​​​​​​​​​​


Agency Liaison Survey 1​




Agency Liaison Survey 2​



MBE Participation Attainment Survey Resp​onses


​​MBE Participation Attainment Survey Responses Rev. 2​
​

2022 AGENCY MBE PARTICIPATION ATTAINMENT SURVEY


Exhibit 1 Agency Liaison Survey Excel Version
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Governor's Office of
Small, Minority &
Women Business Affairs
100 Community Place
Crownsville, MD 21032
410-697-9600
Toll Free: 877-558-0998